Job Description

Proposal Specialist / Marketing Specialist / AEC

GAI Consultants Indiana Kentucky Ohio or West Virginia Hybrid

Run the pursuits that win DOT county and municipality work. GAI is hiring an experienced AEC proposal professional to lead transportation and infrastructure pursuits from kickoff through shortlist interview. Hybrid schedule based out of our Indiana Kentucky Ohio or West Virginia offices.

Every transportation project we deliver started as a proposal someone had to win. Thats this role.

Youll drive pursuits end to end strategy schedule narrative compliance and the deliverable that puts GAI in front of state DOTs counties and municipalities across the region. Youll work shoulder to shoulder with the engineers and business leaders chasing the work turn technical depth into a persuasive story and own the process that keeps a complex pursuit on track.

This is for someone who has run proposals and wants more control over how theyre won. Youll weigh in on go/no-go calls push back on weak content and build reusable material that makes the next pursuit faster than the last.

GAI has been solving infrastructure challenges since 1958. Our Transportation & Infrastructure practice is growing and pursuit capacity is what growth runs on.

What Youll Own

• Full pursuit lifecycle; kickoff through submission and shortlist interview.
• Lead mid-sized pursuits independently ; support major and multi-firm efforts alongside senior marketing staff.
• RFP compliance; build the matrix own it confirm every requirement is answered before anything leaves the building.
• Writing and editing; approach narratives executive summaries project descriptions and staff resumes.
• Shortlist interviews; presentation development materials rehearsal coordination and logistics.
• Deltek Vantagepoint; keep project client and pursuit data accurate and improve how it gets captured and reused.
• Marketing collateral; service briefs project profiles award submissions and speaking proposals.
• Process improvement; content libraries templates and boilerplate that raise quality and cut turnaround time.

What You Bring

Required

• 5 years in proposal coordination proposal management or AEC marketing
• Proven track record managing proposals to hard deadlines with multiple contributors
• Strong writing editing and proofreading skills
• Adobe InDesign and Creative Suite
• Microsoft Word Excel PowerPoint Outlook
• Associate or bachelors degree in marketing communications business or related field .
• Valid drivers license and reliable transportation for local travel

Preferred

• AEC industry experience; engineering architecture construction or infrastructure consulting
• Public-sector pursuits; DOT county or municipal clients
• Deltek Vantagepoint or comparable CRM
• Experience coaching technical staff through shortlist presentations

Proposal writing and layout samples strongly encouraged; include a portfolio link on your resume or attach PDF samples.

Your First Year

Location Travel and Hours

Hybrid schedule based out of our Indiana Kentucky Ohio or West Virginia offices. Occasional regional travel for conferences client events and meeting typically several times a year.

Proposal work runs on client deadlines. Most weeks are standard business hours; submission weeks occasionally run long. We plan ahead to keep that the exception not the norm.

Compensation and Benefits

Actual compensation depends on experience education qualifications and relevant skills.

Medical dental vision; company-paid life insurance; short- and long-term disability; Employee Assistance Program

Hybrid schedule; generous PTO; seven paid holidays plus one floating holiday; paid parental and adoption leave

401(k) with company match; tuition reimbursement;

Ready to Own the Pursuits That Build the Region

Apply in under five minutes. We review every application and respond within 24 hours.

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Required Experience:

IC

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